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Photo/Sync · For photographers

Spend Your Time Shooting, Not Chasing.

Photo/Sync answers every inquiry, books the session, collects the deposit and contract, preps your clients, and brings them back for the next milestone. It's built for newborn, wedding, family, senior, and brand photographers.

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Built for photographers

Your Whole Studio, On Autopilot.

Every inquiry answered

The AI replies in seconds, checks availability, and answers the questions you approve while you're behind the camera.

Booking with deposits

Clients pick a session and pay the deposit to lock it in. No more holding dates for no-shows.

Contracts and invoices

Contracts signed and invoices paid online, with payment reminders sent for you.

Session prep and reminders

What-to-wear guides, location details, and reminders go out on schedule.

Gallery-day follow-up

When the gallery goes out, clients get the link plus print and album offers.

Reviews, referrals, rebooking

Review and referral requests after every gallery, plus milestone and anniversary rebooking.

Built for your niche

Automations For Every Kind of Session.

Every niche books differently. Photo/Sync comes with workflows built for the way your clients actually buy.

Newborn & Maternity

Everything runs off the due date. Maternity gets booked at the right time, the newborn window is held, and the system checks in when baby arrives so you never miss the fresh-48 or newborn window.

At inquiry
Due date capturedThe AI asks for the due date and tags the client for maternity and newborn.
Weeks 28–34
Maternity session bookedA reminder to book maternity goes out at the right point in the pregnancy.
Near due date
"Has baby arrived?" check-inA friendly text around the due date so the newborn session gets booked on time.
Before session
Newborn prep guideRoom temperature, feeding, outfits, and what to bring, sent automatically.
6 mo · 1 yr
Milestone rebookingSitter and cake-smash sessions offered right when baby is ready.

Weddings

Weddings are booked months or years out. Photo/Sync handles the long countdown, so every couple gets a premium experience without you tracking dates in your head.

At inquiry
Date check and consultThe AI confirms the date and books a consult call right away.
After consult
Contract and retainerProposal, contract, and retainer sent together, with follow-up until it's signed.
After booking
Engagement session offerAn engagement session offered to every newly booked couple.
60 · 14 days out
Timeline and final detailsA questionnaire, then a final-details check-in, plus balance reminders.
After · 1 yr
Album, review, anniversaryAlbum offer and review request after delivery, then an anniversary session offer.

Family & Portrait

Families book every year and around the holidays. Photo/Sync makes sure they book with you again, not someone new.

At booking
What-to-wear guideOutfit and color tips sent right after they book.
Day before
Location and weather reminderDirections, parking, and a backup plan if the weather turns.
Gallery day
Gallery and print offersGallery link, print and wall-art offers, and a review request.
Each fall
Holiday session reminderPast clients get first access to holiday dates before you announce them.
11 months
Annual rebookingA "time for this year's photos?" text before last year's anniversary.

Seniors

Senior sessions are booked by the class year and decided by both the senior and their parents. Photo/Sync talks to both.

Junior year
Class-year campaignsLeads tagged by graduation year so outreach hits at the right time.
At inquiry
Senior and parent contactsMessages go to both, with pricing details sent to the parent.
Before session
Style and outfit planningA planning questionnaire and outfit guide for the senior.
After gallery
Announcement and print offersGraduation announcement and print packages offered on gallery day.
Ongoing
Referral rewardsSeniors get a referral link to share with friends in their class.

Brand & Headshots

Business clients want speed and simplicity. Photo/Sync handles quotes, team scheduling, and yearly refreshes.

At inquiry
Quote request handledThe AI gathers team size, location, and usage needs, then books a call.
After approval
Proposal, contract, invoiceSent together and followed up until the job is confirmed.
Before shoot
Team time slotsEach team member books their own headshot slot from a link.
Delivery
Gallery and usage reminderDelivery link plus a reminder about image usage rights.
Yearly · new hires
Headshot refreshYearly refresh offers and an easy way to add new team members.

Mini Sessions

Mini sessions sell out fast when the launch is organized. Photo/Sync runs the waitlist, the launch, and the follow-up.

Before launch
VIP waitlistInterested clients join a waitlist and get early access.
Launch day
Text and email launchBooking link sent to the waitlist first, then everyone else.
At booking
Slot and depositClients grab a time slot and pay up front to lock it in.
Sold out
Overflow waitlistA waitlist for cancellations and the next round of dates.
After
Full-session upsellMini clients get offered a full session for their next shoot.
The client journey

From Inquiry to Lifelong Client.

Every step happens on its own, so every client gets the same premium experience.

1

Inquiry answered

Replied to in seconds, day or night.

2

Session booked

Online booking or a consult call.

3

Deposit and contract

Paid and signed online.

4

Client prepped

Guides and reminders sent.

5

Session day

Details and directions confirmed.

6

Gallery delivered

Link plus print and album offers.

7

Review and referral

Asked while they're happiest.

8

Rebooked

Milestones, holidays, and anniversaries.

Priced for your studio.

Photo/Sync includes everything in the Growth Package plus the photographer-specific build, niche workflows, training, and monthly support.

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FAQ

Photo/Sync Questions

No. Keep delivering galleries the way you do now. Photo/Sync handles everything around it: inquiries, booking, deposits, contracts, reminders, and the follow-up after delivery.

Yes. Each session type gets its own booking flow and automations, so a wedding client and a newborn client each get the right experience.

Yes. Deposits, contracts, and invoices are all handled online, with reminders for anything that's still unpaid or unsigned.

No. Solo photographers get the most out of it, because the system does the admin work you'd otherwise do at night after editing.

Ready To Stop Missing Leads?

Let your system answer, follow up, and book the appointment while you run the business.

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